HKB Secretary & Consultants

Secretarial Services

Hong Kong Secretarial Services

Professional Secretarial Services

Navigating Hong Kong's corporate landscape with meticulous attention to statutory obligations and governance. Your trusted partner in compliance, efficiency, and business management with over six years of dedicated experience.

Why Choose HKB Secretarial Services?

6+
Years Experience
100%
Compliance Rate
24/7
Support Available
Legal
Requirement

Legal Requirement

Company Secretary appointment is mandatory under Hong Kong Companies Ordinance. We ensure full compliance with all statutory obligations.

Expert Knowledge

Thorough understanding of Hong Kong Companies Ordinance and related legislation. Stay current with regulatory changes.

Risk Mitigation

Avoid costly penalties and legal issues. Our meticulous approach ensures accurate and timely filings.

Cost Effective

More efficient than hiring full-time in-house secretary. Professional expertise without permanent staff overheads.

Comprehensive Secretarial Services

Ensuring Statutory Compliance

  • Named Company Secretary: Fulfilling the legal requirement for your Hong Kong company
  • Annual Returns (Form NAR1): Timely submission to Companies Registry to avoid penalties
  • Statutory Registers Maintenance:
    • Register of Members
    • Register of Directors
    • Register of Company Secretaries
    • Register of Significant Controllers (SCR)
    • Register of Charges (if applicable)
  • Change Reporting: Filing forms for registered office, director details, and share capital changes
  • Business Registration: Assisting with Business Registration Certificate renewal

Corporate Governance & Advisory

  • Best Practices Guidance: Advising board on compliance with Companies Ordinance and regulations
  • Articles of Association Compliance: Ensuring operations within constitutional framework
  • Statutory Deadline Monitoring: Tracking important filing dates and compliance requirements
  • Regulatory Updates: Keeping you informed of changes in Hong Kong company law
  • Corporate Structure Advice: Guidance on optimal corporate structures and governance practices

Meeting Management & Support

  • Board Meetings: Arranging and convening with proper notices and agendas
  • General Meetings (AGM/EGM): Complete management including preparation and distribution
  • Meeting Minutes: Accurate preparation of minutes for directors' and shareholders' meetings
  • Resolution Drafting: Preparing written resolutions for shareholders and directors
  • Meeting Compliance: Ensuring all meetings comply with statutory requirements

Document Management & Corporate Changes

  • Safe Custody: Secure storage of statutory books and common seal
  • Document Certification: Providing certified true copies for bank accounts and legal proceedings
  • Share Transfers & Allotments: Managing documentation for ownership changes
  • Company Name Changes: Complete assistance with name change procedures
  • Articles Amendment: Help with amendments to Articles of Association
  • Deregistration Services: Guidance through company dissolution and striking off procedures

The HKB Secretarial Process

Initial Consultation

Understanding your business, compliance status, and specific secretarial needs

Formal Appointment

Handle documentation to formally appoint HKB as your Company Secretary

Information Handover

Securely receive and review existing company records for completeness

Ongoing Management

Manage compliance calendar with proactive reminders and documentation

Responsive Support

Available for advice and assistance on any secretarial matters

Ensure Your Company's Compliance

Let HKB handle your statutory obligations with expert precision. Focus on growing your business while we manage the complexities of corporate compliance.